Wedding Planning Blog

Yesterday I had the opportunity to hang out with a bunch of my girlfriends. Like me, most of them had a big, formal wedding at least ten years ago. We began to discuss any regrets that we had about the wedding day. I thought the topics would be interesting to share, in the hopes that some of you could avoid the same issues.

My friend Terri whose beautiful wedding photo you see below, regretted not spending more time with her friends and family prior to the wedding. Terri had her hair and makeup done in her suite prior to the wedding ceremony. She said that she was so nervous she didn’t move from her chair. She barely looked outside to see all the hustle and bustle that was going on for the setup. She also heard stories later in the day from her family about the time they spent prior to the ceremony telling family old family stories and catching up. She said if she had one thing to change, she would have joined in all the excitement prior to the wedding.

My friend Stephanie said that she regretted not being more careful with her photographer. In the end, the photos were beautiful, but didn’t reflect her personality. She mentioned also that the photographer chose all the photos for the album and handed it over, completely assembled, six weeks after the wedding. While that might have worked well for some brides, she would have liked an opportunity to review all the photos and make decisions on her album. Stephanie definitely would have spent more time deciding on the perfect photographer. After all, that is all that is left after the wedding day is over.

Michele, not only a close friend, but my colleague at Just Marry! said she regrets her color selection. Looking back at her photo album, she giggles at the peach and teal she chose for her wedding. Those colors were very trendy in 1993. At the time, she thought is was spectacular. Now, she says it looks so dated… and it does. If there is one thing she would change, she would not have chosen such “in” colors. She would have gone with a more classic look.

As far as my regrets about my wedding, I am sorry that my husband and I ran off on the honeymoon early the morning after the wedding. Many of our out-of-town family and friends stayed in Orlando to have brunch and spend time together. They wound up celebrating all day on Sunday, and we didn’t have the chance to experience it. I look back now at the photos and realize how many of the people who were assembled together will never be together in one room again.

Make sure to choose wisely when hiring vendors and choosing locations. You will want your wedding day memories preserved for a lifetime. Also, remember to experience and cherish every moment on your wedding day. It will be over so fast. You don’t want to miss a second!

Photo courtesy of Karla Fountain Photography

I socialize with a lot of vendors in the wedding industry. It is fun to be with people who can identify with the challenges and excitement of working with couples on the most significant party of their lives to date. We all get a chuckle over the funny stories… the drunken toasts, the crazy late night dancing.

When we chat about serious business, we often turn to who our best wedding clients are. Who are the couples we enjoy working with the most? Who are the clients who we love to give 120%. I think you might be surprised on what wedding vendors think. Here are ten tips to being the wedding client ever. I promise if you follow even a few of these, you will have your vendors bending over backwards to exceed your expectations on your wedding day.

1. Be honest with your vendors. We love to please our clients. We know that not every single one of them can afford an over-the-top wedding. We love working with all kinds of couples. Most vendors have various levels of service. One is apt to fit within your spending parameters. If you go into your initial meeting with a clear idea of what you can spend, the professional vendor will give you recommendations on how to get the most for your money… even if it means referring you to a trusted colleague.

2. If you interview multiple vendors in a certain category, for example three photographers, once you hire one, let the other ones know that you made a decision to go with someone else. Most wedding vendors have small businesses. If they continue to hold a date for you, they will not have the opportunity to book another wedding client. Allowing a vendor to release your date is just a courteous thing to do. Most of us know and like each other. We will just be happy that you have hired a quality vendor who fits your style.

3. Respect the vendors’ professionalism. You do not have to take every bit of advice that a vendor gives you, but if you allow him to do his job without micromanaging him, you will get a superior product. If your florist advises you that something you chose will not be good on the wedding day, you may certainly ask questions to understand the situation, but take his advice. Remember he has done hundreds and hundreds of weddings. You chose him because you like his work, trust him to give you a product you will love!

4. Keep your vendors informed. You do not need to give him a weekly phone call or a bi-weekly email, but if you make changes to the wedding day, give your vendors plenty of notice. This is particularly important for start times and end times. It is also a good idea to let all your vendors know who you hire. Chances are they have worked together. If there are any issues that they need to be worked out such as space or timing, they will be able to work through it before the wedding day. That will make things run more smoothly.

5. Remember your vendors are human beings. If they are working with you for eight or ten hours on the wedding day, provide them with something to eat. This goes a long way to getting extraordinary service. I am not suggesting that you have to feed them the $100.00 dinner your guests are getting (some clients do). Arrange a room close to where your reception is and provide the vendors with a simple meal and non-alcoholic beverages. It will give them a chance to take a quick break and get refreshed.

6. Make payments on time. Your contract will outline when payments are due. Keep in mind again that wedding businesses are typically small businesses. Cash flow can sometimes be tight. Vendors don’t like asking for money. It is such a pleasant surprise to receive timely payment in the mail without asking.

7. Say thank you. All wedding vendors agree that we love to receive tips or gifts, but even just a simple thank you note lets us know that you really appreciate all the effort we put into your big day. Working in weddings is a truly stressful job. We have one shot to make the most important day of your life perfect. A little recognition pushes us forward to continue doing wonderful work.

8. Write thank you letters to the boss. This is something that is even rarer than the traditional thank you note. If you work with a vendor who gives you extraordinary work, letting his boss know is perfect compensation. Some vendors get raises, bonuses and even promotions based on letters like those.

9. Keep lines of communication open. If you are concerned or unhappy about something during the planning process, don’t save it up and get angry about it. Let the vendor know. It is much better to change something during the months prior to the wedding rather than on the very stressful wedding day itself. It is better to address unsatisfactory situations with a cool head rather than when everyone is anxious.

10. Send referrals. The best way to reward a good wedding vendor is to send your family and friends. Word of mouth is the life-blood of any wedding business.

Following some of the tips above can actually benefit you GREATLY. People take care of people who care for them back. Being a great wedding client truly can make a difference.

If you have any comments on tips to working well with wedding vendors, I would love to hear them. Send me a note or post a comment.

I am so excited to share these photos from Matt and Ashley’s wedding. If you look at my earlier posts, this is the wedding at Casa Monica where we did the dinner in one room and the dancing and dessert up on the pool deck.

Thank you to Nuvisions in Photography, Curt Littlecott and Stephanie Rounds for the beautiful photos.