Wedding Planning Wedding Planning: Managing the Guest List
Home>Wedding Ideas>Wedding Planning>Wedding Planning: Managing the Guest List
Ideas List
Wedding Hair Styles Should Be Carefully Planned
7 Steps for Setting (and following!) a Wedding Budget
Grooming the Groom: A Guy's Guide for Getting Wedding Ready
Wedding Planning: 10 Ways to Cut Wedding Costs
Selecting a Wedding Hairstyle: Dos and Don'ts
Marriage License Requirements Can Vary
Questions to Ask Catering Vendors
Wedding Reception Bar Etiquette: Terms to Know
Wedding VIPs: How to Choose Your Attendants
Entertaining 101: Stock the Bar
Wedding Planning 101: Hiring a Wedding Consultant
Mother of the Groom: Roles and Responsibilities
7 Things to Expect at a Bridal Show
Creating an Impressive Wedding Reception Menu
A Checklist of Wedding Party Responsibilities
10 Simple Ideas for Your Green Wedding
Wedding Planning: Managing the Guest List
Wedding Planning: Splitting Wedding Costs
Who Pays For What In A Wedding, Wedding Budget
Wedding Planning: Advice for Second Weddings
Second Weddings: Tips and Ideas
Wedding Receptions: 6 Tips for Selecting a Caterer
Spring Weddings: Top Planning Tips
Getting Engaged: 5 Things to Do First
Wedding Planning: Five Ideas for Engagement Announcements
How Much To Tip Wedding Vendors
10 Wedding Traditions from Around the World
Wedding Catering: 10 Ways to Save on Wedding Catering Costs
Wedding Planning: Planning Tips for Selecting Your Wedding Professionals
Wedding Essentials: Common Wedding Dilemmas and How to Avoid Them

Wedding Planning: Managing the Guest List

The bulk of your wedding budget will go toward the wedding reception. Wedding planning 101 tells us that the best way to cut cost is by managing the guest list. If you have a long wedding guest list and limited funds, look for ways to have a beautiful wedding that fits your budget.

Traditionally, the bride’s family sets the wedding guest list number. But with more couples paying for their own weddings and more grooms’ families helping out, your wedding guest list and its size affect everyone involved.

Often there’s an equal division—a third to your family, a third to your fiance’s family, and a third shared by you and your fiance. Traditionally, when the bride and groom come from the same town, both families are allocated an equal number of guests, with mutual friends shared among the three lists. If your groom comes from a distant location, consider allocating fewer guests for his family. Send announcements rather than invitations to those distant friends and acquaintances who are unlikely to attend.

There are two basic ways to set your wedding guest list. Which approach you select will be decided by your priorities—do you want your dream wedding or a celebration that includes everyone that you, your fiance and your families know? Either will affect the style and cost of your celebration. The first option is to set a maximum number for your wedding guest list, then make decisions based on that number. The second is to decide what and where your wedding will be, then tailor your guest count to match your budget, site accommodations and other aspects.

Begin by compiling eight lists of “must be invited” and “want to invite” guests from you, your fiance and both families. This will give you a rough total upon which to plan your budget. If there are simply too many people, start trimming from the “want to invite” list of both families. Then turn to you and your fiance’s “want” lists —after all, it’s your wedding, not your families’.

Begin your trims with business associates, then parents of your attendants. Then eliminate distant family members like second and third cousins, followed by friends and relatives whose travel time would be greater than 2.5 hours. Unfortunately there is only one way to include everyone on your wedding guest list and that is increase your budget, which is more than likely, not realistic.

Although about 20 to 25 percent of those you invite won’t attend, don’t rely on such a projection to keep you within budget.

Once your wedding guest list is set and has been reworked, make sure to get the full names, addresses and telephone numbers of every guest invited. Mail your invitations out at least two months in advance for a normal wedding and six months or more if you’ve selected a holiday weekend. Be patient waiting for RSVPs, but don’t hesitate to call unresponsive guests two weeks before the wedding.

With planning and communication, the challenge of creating your celebration within budget will be met. And then you can focus on those who come to celebrate with you, not their number.

To manage your guest list, create a checklist and wedding budget check out our FREE planning tools