How many people can your facility accommodate?
The Nashville City Club houses 5 banquet rooms, all with beautiful views of the downtown skyline. Our rooms range in capacity anywhere from 2-250, depending on the type of function and required set up. A full venue buyout can accommodate up to 400 people with standing room only.
What is included?
The City Club is a full service venue and includes custom menu and event planning, room set-up with all tables and chairs, house linens and tableware, staffing, and complimentary parking on the weekends.
How much does it usually cost per person? Do you have minimums?
Pricing varies due to seasonality and the special needs of your event. Our event spaces are subject to a room rental fee and food and beverage minimum. Please contact our Private Events Departments for more information.
Where exactly are you located and what about parking?
The City Club sits on the 20th floor of the Building at 201 Fourth Avenue North in Downtown Nashville. The Better Business Bureau is also housed on the 1st floor of our building. Conveniently located to numerous area hotels and city attractions, we are able to offer free parking in our building’s parking garage weekdays after 7pm and all day Saturday and Sunday. For daytime events, parking is subject to availability.
Do I have to use preferred vendors?
The Nashville City Club has an extensive list of professional vendors we have worked with in the past and would recommend. Often we are able to include these vendors on your overall event bill, saving you time and hassle of paying each person individually. You are more than welcome to use our preferred vendors or bring your own vendors to the Club. We only ask that all vendors meet the required professional and insurance qualifications and company contact information is provided to the City Club event staff.
Do you have any restrictions for bands or entertainment?
Clients are welcome to book any musical entertainment or band for their event. We do ask that event staff is alerted of your plans and entertainment will be tasteful and appropriate for a private club. We also recommend live bands are limited to less than 6 pieces.
How long can I book the space? Do you have an “out” time?
Generally, the space is yours for a period of up to five hours. We will create a custom start and end time based on your specific event. We kindly ask that you follow this timeline or communicate to Club staff if you expect to go over, as to avoid conflicts with other booked groups. As with all the other pieces of your event, we create a custom timeline and end time for your event that fits your vision and plans.
Is there space onsite for wedding ceremonies?
We have two (2) distinct locations for wedding ceremonies, our South Room and the Library. Packages are available for either space but as always, we can customize a ceremony to fit your specific day. While we do not have any bridal suites on site, we have great partnerships with numerous hotels in the Downtown area that are mere steps away. Our only requirement to host your ceremony with the City Club is that you also celebrate your reception or rehearsal dinner with us.
What type of AV Equipment can you provide?
We have a complete selection of AV equipment to choose from for your event, including LCD Projectors, Portable Projection Screens, wireless microphones and free wireless Internet. Rental rates vary and members are offered preferred rates on all equipment.
Do I need to know all the details of my event to book a space, including a menu?
To allow our kitchen and service staff to adequately prepare for your event, we ask that you finalize your menu as soon as possible. Generally, we recommend all details of your event be decided on 6-8 weeks prior to the event. For those groups booking space within this time frame, we will do everything we can to accommodate all your requests.
Am I limited to the Menu choices?
Our kitchen will customize any menu for you and your guests. While we have extensive catering menus from which you may choose your menu, we often customize menus for your specific event. Our executive chef can even re-create family recipes and guest favorites.
When do I need to give you a final guest count?
We ask that all finalized guest counts are confirmed no later than five business days prior the event. This can be done by either phone call or email. If no guest count is given we will consider your estimated guest count as the final number. Ultimately, you will be charged for the number of guests in attendance or your finalized guest count, whichever is higher.
Can I bring in an outside caterer?
All food and beverages served at the venue must be purchased through the private events department. We will work with you to customize your menu, ensuring the food and beverages are exactly what you want. Our one exception to this is that you may bring in a Wedding Cake.
How are wine and spirit sales handled at the NCC?
All beverage sales will be based on consumption and added to the final bill. We will work with your budget and guest needs to ensure wine and spirit services are exactly what you want and expect. Please contact the Private Events Department with more specific questions.
Is tax and service charge included in pricing?
Menu pricing does not include state sales tax of 9.25% and 22% service charge and will be added to the final bill.
I am ready to book a room, what do I do now?
We are thrilled to host your special event! Our Private Events Manager, Shelby Bourne will assist you with your event planning process. Call 615-620-1331 or email email@example.com to book your space today!