Vendor Video Series: What to Look for When Choosing a Venue

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Picking between wedding venues is a big deal. It’s expensive. It sets the tone. It’s the “meat” in the wedding sandwich, if you will. It’s also an incredibly overwhelming process. How can you possibly find a venue that A) you can afford, B) you actually like, C) is convenient for your guests, and D) isn’t already booked? (Hint: it is possible.)

Here to help is our good friend, Angie, from The Courtyard at Lake Lucerne.

 

Still have questions? Here are five things to consider when choosing a venue.

Cost

Before planning any event, it’s crucial to sit down and plan a budget you can stick to. With that being said, the cost of the venue is important to pay attention to so that you can ensure you have enough money for food, entertainment, and decorations. While we all want to book the most glamorous venue, it’s sometimes necessary to compromise and be flexible. For example, if you’re not strict on date, certain days of the week are cheaper to book.

Capacity and Accessibility

How many guests will be attending? Who are these guests? These are critical questions to ask when choosing an event venue to make certain that everyone can comfortably fit inside the space. Aside from how many guests you’ll have at the event, consider if the venue will be accessible to all people, specifically with disabilities. You want the event to be inclusive of all and if the venue isn’t, it may not be the right space for you.

Location

A venue in a convenient location can be the difference between a large turnout and an event that flops. If the event is hosting people from out of town, consider a venue near an airport or hotels. Events should be easy and enjoyable for guests, not a hassle. Put yourself in your guests’ shoes when choosing a venue.

Services and Amenities

Aside from how the venue looks, consider what the venue offers. Is it a one-stop shop for all your event planning needs? Consider if the venue has a kitchen and catering staff, seating, a setup/clean up crew, and AV capabilities. These are just a few of the services you should be asking about when choosing a venue.

Atmosphere

While it’s fairly easy to manipulate a space with decorations, there are some things that can’t be changed, particularly the architecture and overall style of the venue.

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